DEADLINE: 7TH MAY, 2025
OGUN STATE AGRICULTURAL DEVELOPMENT PROGRAM (OGADEP)
REQUEST FOR EXPRESSIONS OF INTEREST (REOI) FOR THE ENGAGEMENT OF A CONSULTANT TO PROFILE MEMBERS OF VALUE CHAIN GROUPS IN 4 LGAs OF OGUN STATE
(CONSULTING FIRM)
COUNTRY FEDERAL REPUBLIC OF NIGERIA:
NAME OF PROJECTS: SPECIAL AGRO-INDUSTRIAL PROCESSING ZONES PROGRAM
REF NO.: OG/SAPZ/IFAD/CONS/CQS/047/ 2025
1. The Federal Republic of Nigeria has received financing from the INTERNATIONAL FUND FOR AGRICULTURAL DEVELOPMENT (“the Fund” or “IFAD”) and on lend to Ogun State Government towards the cost of Special Agro-Industrial Processing Zones Project (SAPZ), and intends to apply part of the proceeds for the recruitment of consulting services, for which this REOI is issued.
The use of any IFAD financing shall be subject to IFAD’s approval, pursuant to the terms and conditions of the financing agreement, as well as IFAD’s rules, policies and procedures. IFAD and its officials, agents and employees shall be held harmless from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature brought by any party in connection with Special Agro- Industrial Processing Zones program.
2. This request for expressions of interest (REOI) follows the general procurement notice that appeared in This Day and Daily Trust newspapers on 17 April 2023, on the IFAD website and on UNDB on 17 April 2023.
The client now invites expressions of interest (EOIs) from legally constituted consulting firms (not individual consultants) (“Consultants”) to conduct Beneficiary Household Listing of profiled Farmer Organizations in four (4) Local Government Areas of Ogun State. The services include:
i. Reviewing existing SAPZ Program documents ( especially the report on mapping of value chain groups), and related documents for context necessary guidance on the exercise;
ii. Developing a comprehensive data collection instrument to meet the data and information needs for the profiling exercise;
iii. Configuration of the data collection instrument into electronic data collection applications (such as smart phones and tablets for mobile data collection)
iv. Carry out training for enumerators and supervisors which should include pre-testing of data collection instrument;
v. Collection of data using appropriate through personal interviews and providing the demographic information of the potential beneficiaries being profiled. Such data should provide personal bio-data, household-based information (headship of household, household size, distribution of household members, by age and gender), the crops of their interest, farm size, output capacity, processing capacity, market outlets, and hence, the off-take arrangement to be made.
vi. Analyzing the collected data to identify baselines and trends in volume of production, farm size, processing capacity, off-take capacity, etc.; showing disaggregation by LGA, cluster, age, gender, household size, headship of household, vulnerability value chain, etc.
vii. Developing a frame (database) of the profiled potential beneficiaries (showing the necessary disaggregation) which should be linked to the existing national database.
viii. Developing a comprehensive report summarizing the profiling results, including clear recommendations and best practices.
More details on these consulting services are provided in the preliminary terms of reference (PTOR) which can be obtained from the address below between 10am – 4pm on working days or obtained from the website sapz.gov.ng as Annex I. The consultant may sub-contract selected activities provided that said service do will not exceed 20% of the total consultancy work.
3. Before preparing its EOI, the consultant is advised to review the preliminary terms of reference attached as Annex I, which includes some forms and Annex 2 that details the evaluation of the technical qualifications. The two annexes as well as the EOI submission format have obtained at www.sapz.gov.ng.
4. The consultant shall not have any actual, potential or reasonably perceived conflict of interest. A consultant with an actual, potential or reasonably perceived conflict of interest shall be disqualified unless otherwise explicitly approved by the Fund. A consultant including their respective personnel and affiliates are considered to have a conflict of interest if they a) have a relationship that provides them with undue or undisclosed information about or influence over the selection process and the execution of the contract, b) participate in more than one EOI under this procurement action, c) have a business or family relationship with a member of the client’s board of directors or its personnel, the Fund or its personnel, or any other individual that was, has been or might reasonably be directly or indirectly involved in any part of (i) the preparation of this expression of interest, (ii) the selection process for this procurement, or (iii) execution of the contract. The consultant has an ongoing obligation to disclose any situation of actual, potential or reasonably perceived conflict of interest during preparation of the EOI, the selection process or the contract execution. Failure to properly disclose any of said situations may lead to appropriate actions, including the disqualification of the consultant, the termination of the contract and any other as appropriate under the IFAD Policy on Preventing Fraud and Corruption in its Project and Operations.
5. All consultants are required to comply with the Revised IFAD Policy on Preventing Fraud and Corruption in its Activities and Operations (hereinafter, “IFAD’s Anticorruption Policy”) in competing for, or in executing, the contract.
a. If determined that a consultant or any of its personnel or agents, or its sub-consultants, sub-contractors, service providers, suppliers, sub-suppliers and/or any of their personnel or agents, has, directly or indirectly, engaged in any of the prohibited practices defined in IFAD’s Anticorruption Policy or integrity violations such as sexual harassment, exploitation and abuse as established in IFAD’s Policy to Preventing and Responding to Sexual harassment, Sexual Exploitation and Abuse in competing for, or in executing, the contract, the EOI may be rejected or the contract may be terminated by the EOI.
b. In accordance with IFAD’s Anticorruption Policy, the Fund has the right to sanction firms and individuals, including by declaring them ineligible, either indefinitely or for a stated period of time, to participate in any IFAD-financed and/or IFAD-managed activity or operation. The Fund also has the right to recognize debarments issued by other international financial institutions in accordance with the Anticorruption Policy.
c. Consultants and any of their personnel and agents, and their sub-consultants, sub-contractors, service providers, suppliers, sub-suppliers, and any of their personnel and agents are required to fully cooperate with any investigation conducted by the Fund, including by making personnel available to interviews and by providing full access to any and all accounts, premises, documents and records (including electronic records) relating to this selection process or the execution of the contract and to have such accounts, premises, records and documents audited and/or inspected by auditors and/or investigators appointed by the Fund.
d. Consultants have the ongoing obligation to disclose in their EOI and later in writing as may become relevant: (i) any administrative sanctions, criminal convictions or temporary suspensions of themselves or any of their key personnel or agents for fraud and corruption; and (ii) any commission or fees paid or to be paid to agents or other parties in connection with this selection process or the execution of the contract. As a minimum, consultant must disclose the name and contact details of the agent or other party and the reason, amount and currency of the commission or fee paid or to be paid. Failure to comply with these disclosure obligations may lead to rejection of the EOI or termination of the contract.
e. Consultants are required to keep all records and documents, including electronic records, relating to this selection process available for a minimum of three (3) years after notification of completion of the process or, in case the consultant is awarded the contract, execution of the contract.
6. The Fund requires that all beneficiaries of IFAD funding or funds administered by IFAD, including the client, any consultants, implementing partners, service providers and suppliers, observe the highest standards of integrity during the procurement and execution of such contracts, and commit to combat money laundering and terrorism financing consistent with IFAD’s Anti-Money Laundering and Countering the Financing of Terrorism Policy.
7. Procedure: the selection process will be conducted using the Consultant Qualification Selection (CQS) Method as laid out in the IFAD Procurement Handbook that can be accessed via the IFAD website at www.ifad.org/project-procurement. The client will evaluate the EOIs using the criteria provided in Annex 2. The shortlisted consultant(s) will be provided with the detailed TORs and asked to submit a detailed technical and financial offer. The evaluation will include a review and verification of qualifications and past performance, including a reference check, prior to the contract award.
8. Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
9. Any request for clarification on this EOI including the PTOR should be sent via e-mail to the address below no later than 28 April, 2025 at 12 noon local time. The client will provide responses to all clarification requests by 2nd May, 2025.
10. Submission Procedure: please submit your expression of interest using the EOI submission forms provided for this purpose, which can be downloaded from the website referred to above. Your EOI should comprise one (1) original copy of each EOI form annexed to this document. EOIs shall be submitted to the address below no later than 7th May, 2025 at 12 noon local time. LATE SUBMISSION SHALL NOT BE ACCEPTED
Signed
Mrs. Kethinde Olutoyin Jokotoye
State Program Coordinator
Ogun State Program Implementation Unit
Special Agro-Industrial Processing Zones program
OGUN STATE AGRICULTURAL DEVELOPMENT PROGRAM (OGADEP)
Olabisi Onabonjo Way, Ida – Aba,
Abeokuta, Qgun State.
Email Address: ogunsapz1@gmail.com
Tel: +2349039117290; +2348038606853 +2348035949354
